Job Description
Are you a highly organized individual looking for a stable, rewarding career in Baltimore, MD? Apex Administrative Services is currently seeking a versatile Entry Level Receptionist and Data Entry Specialist to join our dynamic team. This hybrid role combines the warmth of front-office hospitality with the precision of data management, offering a perfect entry point for aspiring administrative professionals.
In this position, you will be the face of our company, ensuring our clients feel welcomed while maintaining our digital databases with the utmost accuracy. We provide comprehensive training, so no prior experience is necessary—just bring your drive and attention to detail.
Responsibilities
- Manage the front desk, greeting visitors and directing them to the appropriate personnel in a professional and welcoming manner.
- Handle incoming phone calls and emails, screening and routing them efficiently to ensure no inquiries are missed.
- Perform high-volume data entry tasks, including entering customer information, updating records, and maintaining databases with 99% accuracy.
- Sort and distribute mail, manage packages, and handle incoming and outgoing correspondence.
- Assist with scheduling appointments and maintaining the office calendar.
- Prepare basic reports and compile statistics for management review.
Qualifications
- High school diploma or GED is required; a degree in Business Administration is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer literacy.
- Strong typing skills (minimum 40 WPM) with a focus on speed and accuracy.
- Excellent verbal and written communication skills.
- Ability to multitask in a fast-paced office environment.
- Proven ability to maintain confidentiality and handle sensitive information.