Job Description
Welcome to Horizon Administrative Services, a leading provider of professional business support. We are currently looking for a highly motivated Entry Level Administrative Assistant to join our New York team. This role is perfect for recent graduates or individuals seeking to launch a career in administrative support with a company that values flexibility and growth.
In this position, you will play a crucial role in ensuring our operations run smoothly. We offer a supportive environment where your contributions are valued and where you can develop essential business skills.
Responsibilities
- Manage and prioritize incoming emails, phone calls, and internal correspondence efficiently.
- Coordinate and schedule meetings, appointments, and travel arrangements for the executive team.
- Prepare, edit, and format documents, presentations, and reports using Microsoft Office Suite.
- Greet clients and visitors warmly, ensuring a professional and welcoming atmosphere.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Assist with inventory management and processing office supply orders.
- Support the team with ad-hoc projects, event planning, and general office administration.
Qualifications
- High school diploma or GED required; associate degree in business or related field is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Excellent organizational skills with a keen attention to detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Reliable internet connection and a quiet workspace (if working remotely).