Job Description
Are you a detail-oriented individual looking to kickstart your career in a dynamic environment?
Apex Administrative Services is seeking a dedicated Entry Level Receptionist to join our growing team in San Jose. In this pivotal role, you will be the face of our company, managing our front desk operations while ensuring accurate and efficient data entry. We offer a competitive salary, comprehensive benefits, and a clear path for professional growth.
Why Join Us?
- Competitive hourly pay ($18.00 - $22.00)
- Health, Dental, and Vision Insurance
- 401(k) Retirement Plan with Company Match
- Paid Time Off (PTO) and Holidays
- Modern office environment with a collaborative team culture
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, answer multi-line phones, and direct inquiries to the appropriate department promptly.
- Data Entry Operations: Perform high-speed, accurate data entry into our CRM and accounting software, ensuring all records are up-to-date and error-free.
- Administrative Support: Manage incoming and outgoing mail, draft professional emails, and prepare meeting materials and agendas.
- Scheduling: Coordinate appointment schedules for management and staff, ensuring optimal use of calendars and minimizing conflicts.
- Document Management: Organize and file physical and electronic documents, maintaining strict confidentiality of sensitive information.
- Inventory Control: Monitor office supply levels and place orders as needed to ensure operations run smoothly.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: 0-2 years of experience in a receptionist or clerical role is preferred, but we are willing to train the right candidate.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace; experience with CRM software (Salesforce, HubSpot) is highly desirable.
- Typing Speed: Must possess a typing speed of 45+ WPM with high accuracy.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Interpersonal: Strong customer service orientation and the ability to work independently as well as part of a team.