Job Description
Are you a detail-oriented individual looking to kickstart your career in a dynamic environment?
Apex Business Solutions is currently seeking a dedicated Entry Level Receptionist & Data Entry Specialist to join our growing team in New York City. We pride ourselves on providing top-tier administrative support and are looking for candidates who are eager to learn, grow, and contribute to our success. This is a fantastic opportunity for recent graduates or anyone looking to transition into a professional office setting with a focus on data management and client relations.
In this role, you will be the face of our company, handling front-desk operations while ensuring our digital databases are accurate and up-to-date. We offer comprehensive training, a supportive team culture, and a clear pathway for career advancement.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, manage the reception area, and direct inquiries to the appropriate team members.
- Data Entry & Administration: Accurately input customer information, orders, and inventory data into our CRM and database systems with a high degree of precision.
- Communication: Handle incoming calls professionally, take accurate messages, and respond to routine emails and inquiries.
- Record Keeping: Maintain and organize physical and digital filing systems to ensure easy retrieval of documents.
- Schedule Coordination: Assist in scheduling appointments and managing internal calendars to ensure smooth operations.
- Office Support: Perform various clerical duties such as photocopying, scanning, and preparing meeting materials.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or coursework in Business Administration is a plus.
- Experience: No prior professional experience required; we value potential and attitude over experience.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Typing Speed: Fast and accurate typing skills (minimum 40 WPM) with a focus on data entry accuracy.
- Communication: Excellent verbal and written communication skills, with a professional phone etiquette.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced office environment.