Job Description
Are you a detail-oriented professional looking to launch a stable career in administrative operations? Apex Administrative Solutions is currently seeking a motivated Entry-Level Receptionist and Data Entry Specialist to join our expanding team in New York City. This is an excellent opportunity for individuals eager to gain hands-on experience in a corporate environment while mastering essential data management skills.
As a key member of our front office team, you will play a vital role in ensuring smooth daily operations and maintaining our high standards of client service.
Responsibilities
- Greet and assist visitors with a professional demeanor, managing the front desk reception area.
- Perform accurate and high-volume data entry tasks into various company databases and software platforms.
- Manage incoming and outgoing communications, including email correspondence and phone inquiries.
- Maintain organized digital and physical filing systems for easy document retrieval.
- Schedule appointments, coordinate meeting rooms, and manage calendars for senior staff.
- Assist with inventory tracking and office supply requisitioning.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business or related field is a plus.
- Previous experience in reception or data entry is preferred, but we are happy to train the right candidate.
- Proficient in Microsoft Office Suite, specifically Excel and Outlook.
- Strong typing speed with a high level of accuracy (minimum 35 WPM).
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks in a fast-paced, deadline-driven environment.