Job Description
Are you a detail-oriented professional looking to launch your career in a dynamic office environment?
We are seeking a dedicated Entry Level Receptionist and Data Entry Clerk to join our growing team in the heart of Philadelphia, PA. In this pivotal role, you will serve as the first point of contact for our clients, ensuring a professional and welcoming atmosphere while managing essential administrative data.
This is an excellent opportunity for individuals looking to gain hands-on experience in administrative support, customer service, and office operations. We pride ourselves on a collaborative culture and provide on-the-job training to help you succeed.
Responsibilities
- Front Desk Management: Greet visitors and clients with a professional demeanor, ensuring they feel welcomed and directing them to the appropriate personnel.
- Data Entry: Perform accurate and high-speed data entry tasks into company databases, CRM systems, and spreadsheets.
- Communication: Answer incoming phone calls professionally, screen calls, and route them to the correct departments or take detailed messages.
- Mail & Courier Management: Handle incoming and outgoing mail, packages, and couriers with care and efficiency.
- Administrative Support: Assist in filing both physical and digital documents, organizing office supplies, and maintaining the reception area.
- Reporting: Generate simple reports and assist in preparing meeting materials as needed.
Qualifications
- Education: High School Diploma or GED required.
- Experience: Previous experience as a receptionist or in data entry is a plus, but we are happy to train motivated candidates with no prior experience.
- Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
- Typing Speed: Strong typing skills with a minimum speed of 35 WPM and high accuracy.
- Communication: Excellent verbal and written communication skills with a friendly phone manner.
- Organization: Ability to multitask in a fast-paced environment and maintain a high level of attention to detail.