Job Description
Are you a people person looking for a rewarding career in administrative support?
Join Horizon Office Solutions in Columbus, Ohio, where we value professionalism, reliability, and growth. We are currently seeking a motivated Entry Level Receptionist to be the welcoming face of our organization. This is a fantastic opportunity for individuals looking to launch or advance their career in office support with a company that invests in its team.
As the first point of contact for our clients and visitors, you will play a pivotal role in shaping our company image. If you have excellent communication skills and a desire to learn, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, directing them appropriately and answering main phone lines with exceptional phone etiquette.
- Administrative Support: Handle incoming and outgoing mail, manage the courier services, and perform general office errands to ensure smooth daily operations.
- Scheduling & Coordination: Assist in scheduling appointments, managing calendars, and coordinating meetings to ensure staff productivity.
- Data Entry & Documentation: Maintain accurate digital and physical records, including filing, scanning documents, and updating client databases using Microsoft Office.
- Customer Service: Respond to inquiries via email and in person, ensuring all questions are answered accurately and promptly to enhance client satisfaction.
- Supply Management: Monitor office supply levels and place orders to ensure the reception area and break rooms are fully stocked.
Qualifications
- Education: High school diploma or GED required; some college coursework in business administration or a related field is a plus.
- Experience: Previous experience as a receptionist, administrative assistant, or in a customer service role is preferred but not required for this entry-level position.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organizational Skills: Strong attention to detail and the ability to multitask in a fast-paced office environment.
- Professionalism: Ability to maintain a positive attitude and represent the company brand effectively.