Job Description
Are you a highly organized professional seeking a new challenge in Long Beach?
Apex Administrative Solutions is currently looking for a dedicated Administrative Assistant to join our night shift team. We pride ourselves on providing top-tier support services with a focus on accuracy and efficiency. In this role, you will play a crucial part in our daily operations, ensuring our clients receive the attention they deserve while enjoying a flexible schedule.
Join us and be part of a forward-thinking team that values your skills and offers a competitive compensation package.
Apex Administrative Solutions is currently looking for a dedicated Administrative Assistant to join our night shift team. We pride ourselves on providing top-tier support services with a focus on accuracy and efficiency. In this role, you will play a crucial part in our daily operations, ensuring our clients receive the attention they deserve while enjoying a flexible schedule.
Join us and be part of a forward-thinking team that values your skills and offers a competitive compensation package.
Responsibilities
- Manage and distribute incoming communications, including emails and phone calls, during night hours.
- Perform accurate data entry and maintain updated digital records and databases.
- Prepare nightly reports, invoices, and expense summaries for management review.
- Coordinate and schedule meetings, ensuring all logistics are handled professionally.
- Assist with customer service inquiries and resolve issues promptly.
- File and organize physical and electronic documents with strict attention to confidentiality.
- Support the executive team with ad-hoc projects and special assignments.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of experience in administrative support or a related field.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Must be available to work night shifts (e.g., 10:00 PM - 6:00 AM).
- Strong time management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- Proven ability to work independently with minimal supervision.