Job Description
Join our dynamic team at Oakland Community Center as an Entry-Level Receptionist! This is your gateway to a rewarding administrative career in the heart of Oakland. We're seeking a friendly, detail-oriented individual to serve as the first point of contact for our diverse clientele. No prior experience required – we provide comprehensive training to develop your professional skills in a supportive environment.
As a vital member of our administrative team, you'll handle daily reception duties while gaining hands-on experience in data management and office operations. This role offers growth opportunities into specialized administrative tracks. Enjoy competitive benefits, flexible scheduling options, and a workplace culture that values community impact.
Responsibilities
- Manage incoming calls, emails, and walk-in visitors with exceptional professionalism
- Perform accurate data entry for client records and scheduling updates
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office calendars and meeting logistics for staff and partners
- Process incoming/outgoing mail and manage office supply inventory
- Assist with basic administrative tasks including document scanning and photocopying
- Support cross-departmental projects requiring data management support
Qualifications
- High school diploma or equivalent (required)
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Minimum 25 WPM typing speed with 95% accuracy
- Strong organizational skills with ability to multitask in fast-paced environments
- Excellent verbal communication and active listening abilities
- Professional demeanor with customer service mindset
- Ability to maintain confidentiality and handle sensitive information
- Willingness to learn new office technologies and procedures