Job Description
We're seeking a dynamic Entry Level Receptionist to join our Oakland team! This is your gateway to administrative excellence, combining customer service finesse with critical data entry skills. You'll be the welcoming face of our organization while ensuring seamless digital operations. If you're organized, tech-savvy, and eager to grow in a supportive environment, this role is your perfect launchpad.
As a cornerstone of our daily operations, you'll master our systems while building lasting relationships with clients and colleagues. We provide comprehensive training and a clear career path for motivated professionals who want to thrive in the heart of Oakland's vibrant business community.
Responsibilities
- Manage front desk operations including call routing, visitor greeting, and mail processing
- Perform accurate data entry for client records, appointments, and inventory systems
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office communications via email, phone, and messaging platforms
- Support administrative workflows including scheduling, document preparation, and report generation
- Assist with event coordination and meeting logistics for internal and external stakeholders
- Uphold professional standards in a fast-paced, collaborative environment
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year experience in data entry or administrative support
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional typing speed (45+ WPM) with 98%+ accuracy
- Strong attention to detail and organizational abilities
- Professional communication skills with diverse clientele
- Ability to multitask and prioritize tasks efficiently
- Basic knowledge of CRM systems (Salesforce experience a plus)