Job Description
Join our vibrant Miami office as an Entry Level Receptionist and become the first point of contact for our dynamic team! We're seeking a polished professional with exceptional communication skills to manage front desk operations, ensure seamless visitor experiences, and support daily administrative functions. This is your gateway to a rewarding career in office support with growth opportunities into executive assistant roles. Enjoy competitive benefits, modern workspaces, and a collaborative culture that values initiative and excellence.
Responsibilities
- Manage professional reception desk with warm, efficient visitor greeting and screening
- Coordinate multi-line phone system, call routing, and voicemail management
- Process incoming/outgoing mail, packages, and deliveries with accuracy
- Maintain immaculate reception area and conference room scheduling
- Support administrative tasks including data entry, document formatting, and calendar coordination
- Assist with office supply inventory and vendor relationship management
- Execute confidential file management and records retention procedures
- Collaborate with HR and department heads on onboarding logistics
Qualifications
- High school diploma or equivalent; college degree preferred
- 1+ years experience in customer service or administrative support
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and interpersonal skills
- Proven ability to multitask in fast-paced environments
- Professional demeanor with polished business appearance
- Strong attention to detail and organizational abilities
- Reliable transportation and punctuality essential