Job Description
We are currently seeking a highly efficient and professional Administrative Assistant to join our dynamic team in Baltimore, Maryland. This is an urgent hiring position for an organized individual who thrives in a fast-paced office environment. You will provide essential support to management and staff, ensuring smooth daily operations and contributing to the company's continued success.
If you possess a strong eye for detail and excellent communication skills, we want to hear from you. Join a company that values dedication and offers a collaborative work culture.
Responsibilities
- Manage and coordinate complex calendars, including scheduling meetings, booking conference rooms, and preparing meeting materials.
- Screen and direct phone calls, handling inquiries professionally and routing them to the appropriate parties.
- Prepare, compile, and distribute reports, correspondence, and presentations using Microsoft Office Suite.
- Organize and maintain both digital and physical filing systems to ensure easy information retrieval.
- Assist with travel arrangements, including booking flights, hotels, and creating detailed itineraries.
- Process invoices, expense reports, and payroll documentation accurately.
- Support special projects and perform other administrative duties as needed to ensure office efficiency.
Qualifications
- High school diploma or GED required; Associate's degree or higher preferred.
- Minimum of 2-3 years of proven experience in administrative or office support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a professional telephone manner.
- Exceptional organizational skills with the ability to prioritize multiple tasks effectively.
- Proven ability to maintain strict confidentiality and handle sensitive information with discretion.