Job Description
Join NorthStar Solutions as our Administrative Assistant and become the backbone of our dynamic Portland team! We're seeking a highly organized professional to provide critical office support with immediate availability. This role offers rapid onboarding and growth opportunities in a collaborative environment where your efficiency will directly impact our success.
As an integral part of our operations, you'll manage daily administrative workflows while supporting cross-functional teams. We value initiative and problem-solving – if you thrive in fast-paced settings and excel at multitasking, this is your chance to make an immediate impact.
Responsibilities
- Manage executive calendars, scheduling, and travel arrangements with precision
- Coordinate departmental communications and maintain confidential records
- Process invoices, expense reports, and financial documentation
- Oversee office supply inventory and vendor relationships
- Support onboarding processes for new team members
- Prepare meeting materials and take detailed minutes
- Implement digital filing systems for improved document accessibility
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Proven experience with calendar management and scheduling tools
- Quick learner with adaptability to new technologies
- Immediate availability for full-time position