Job Description
Welcome to a dynamic opportunity where your organizational skills can thrive. Apex Administrative Solutions is currently seeking a motivated Entry Level Office Assistant to join our growing team in Oklahoma City. We are immediately hiring for this role, meaning you could start contributing to our success as early as next week.
As a vital part of our administrative team, you will play a key role in ensuring our office operations run smoothly. We pride ourselves on a professional, collaborative environment and offer competitive pay for qualified candidates.
Why Join Us?
- Immediate Start: Don't wait weeks for a background check—join us now.
- Career Growth: Great opportunity for recent graduates or career changers looking to build a resume in corporate administration.
- Modern Environment: Work with state-of-the-art office technology in a supportive team setting.
Responsibilities
- Manage Communications: Answer incoming calls professionally and route them to the appropriate department or individual.
- Data Management: Perform accurate data entry and maintain updated digital filing systems for client records and internal documents.
- Administrative Support: Assist the management team with scheduling meetings, coordinating travel arrangements, and preparing meeting agendas.
- Office Operations: Sort, scan, and distribute incoming mail and packages efficiently.
- Customer Service: Greet visitors warmly and provide general information to ensure a positive first impression of our company.
- Document Preparation: Assist in the formatting and printing of reports, presentations, and business correspondence.
Qualifications
- Education: High School Diploma or GED required; some college coursework in Business Administration or a related field is a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer navigation.
- Communication: Strong verbal and written communication skills with a professional telephone manner.
- Organization: Exceptional attention to detail and the ability to prioritize multiple tasks in a fast-paced environment.
- Work Ethic: A proactive attitude with a willingness to learn and adapt to new procedures.