Job Description
Join our dynamic team at Apex Administrative Solutions as an Entry-Level Office Assistant & Data Specialist! We're seeking detail-oriented individuals to support our fast-paced operations in the heart of San Jose's tech corridor. This role is perfect for recent graduates or career changers looking to build foundational skills in administrative support and data management. Enjoy competitive pay, comprehensive training, and clear pathways for advancement within our growing organization.
Responsibilities
- Accurately input, update, and maintain critical data in company databases and CRM systems
- Process and organize physical/digital documents with strict confidentiality protocols
- Assist with scheduling, calendar management, and correspondence coordination
- Perform quality assurance checks on data entries and report discrepancies
- Support daily office operations including supply inventory and equipment maintenance
- Collaborate with team members to streamline administrative workflows
Qualifications
- High school diploma or equivalent required; associate degree preferred
- Proficient in Microsoft Office Suite (Excel, Word, Outlook)
- Proven attention to detail with data accuracy verification skills
- Ability to multitask in a deadline-driven environment
- Basic knowledge of data management principles
- Strong communication skills (verbal and written)
- Willingness to learn proprietary software systems