Job Description
Join our award-winning team at Coastal Business Solutions as a key Administrative Assistant supporting our fast-paced corporate headquarters in Virginia Beach. We're seeking a detail-oriented professional to streamline operations and elevate our executive support infrastructure. This hybrid role (3 days onsite, 2 remote) offers competitive compensation, comprehensive benefits, and growth opportunities within a dynamic coastal business environment.
Responsibilities
- Executive calendar management and travel coordination for C-suite executives
- Financial processing: invoice reconciliation, expense reports, and budget tracking
- Office operations oversight: supply chain management, vendor relations, and facility coordination
- Meeting facilitation: agenda preparation, minute-taking, and action-item follow-up
- Digital document management and CRM system administration
- HR support onboarding processes and employee records maintenance
Qualifications
- Associate's degree in Business Administration or equivalent experience
- 3+ years in executive support or corporate administrative roles
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Experience with Salesforce or similar CRM platforms
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in deadline-driven environments