Job Description
Join our dynamic team at Apex Administrative Solutions as an Entry Level Office Assistant with a focus on data entry excellence. This is your gateway to a rewarding administrative career in San Jose's thriving tech corridor. We're seeking meticulous professionals to maintain our digital infrastructure while supporting office operations. Enjoy competitive pay, comprehensive training, and growth opportunities in a collaborative environment. Perfect for recent graduates or career changers looking to build foundational skills in data management and office administration.
Responsibilities
- Accurately input, update, and maintain data in CRM and ERP systems
- Perform daily data quality audits and resolve discrepancies
- Prepare and distribute weekly/monthly reports using Excel and Google Sheets
- Support document management through scanning, filing, and digital archiving
- Assist with scheduling, meeting coordination, and office correspondence
- Collaborate with department heads to streamline data workflows
- Adhere to strict confidentiality protocols for sensitive information
Qualifications
- High school diploma or equivalent; college coursework preferred
- Minimum 45 WPM typing speed with 98% accuracy
- Proficiency in Microsoft Office Suite (Excel essential)
- Experience with data entry software or CRM systems
- Exceptional attention to detail and organizational skills
- Ability to prioritize tasks in a fast-paced environment
- Strong written and verbal communication skills
- Basic knowledge of data privacy regulations (GDPR/CCPA)