Job Description
Join our dynamic team in Oklahoma City as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our executives and ensure seamless office functionality. This urgent full-time position offers competitive compensation, comprehensive benefits, and immediate start date. If you thrive in fast-paced environments and excel at multitasking, apply now to join a company that values growth and innovation.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents, reports, and presentations
- Oversee office inventory management and procurement of supplies
- Coordinate meetings, take minutes, and follow up on action items
- Maintain digital and physical filing systems with meticulous attention to detail
- Support onboarding processes for new employees
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills and adaptability to changing priorities