Job Description
Join our dynamic team at Global Innovations Group as a full-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our San Francisco headquarters. Enjoy hybrid work options, competitive benefits, and a collaborative environment where your administrative expertise drives success. This role offers Monday-Friday flexibility with core hours (10 AM - 3 PM) on-site.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentations
- Oversee office operations, including supply inventory, vendor relationships, and facility maintenance
- Coordinate cross-departmental projects and meetings with stakeholders
- Handle incoming communications, prioritizing urgent matters for leadership
- Maintain digital filing systems with strict confidentiality protocols
- Support onboarding processes for new hires and team members
Qualifications
- 3+ years of administrative experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities in a fast-paced setting
- Experience with calendar management and travel booking systems
- Proven track record of maintaining confidentiality
- Associate's degree or equivalent professional certification preferred