Job Description
Join our dynamic team as an Entry-Level Office Assistant and kickstart your administrative career in Phoenix! We're seeking a detail-oriented professional to support daily operations with data entry tasks and office coordination. This role offers hands-on experience in digital record management, document preparation, and cross-departmental collaboration. Perfect for recent graduates or career changers looking to build transferable skills in a fast-paced environment.
Why Join Us?
- Comprehensive training in industry-standard software
- Clear career advancement pathways
- Collaborative team culture with mentorship opportunities
Responsibilities
- Accurately input, update, and maintain data across CRM and ERP systems with 99%+ precision
- Process invoices, contracts, and confidential documents following compliance protocols
- Manage digital filing systems with logical categorization and version control
- Coordinate calendars, meetings, and logistics for departmental teams
- Generate daily/weekly reports using Excel and Google Sheets
- Support mail processing, supply inventory, and equipment maintenance
- Assist with onboarding documentation and new hire orientation
Qualifications
- High school diploma or equivalent; college coursework preferred
- Minimum 45 WPM typing speed with demonstrated accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with data entry software or willingness to learn proprietary systems
- Strong organizational skills with ability to prioritize competing tasks
- Professional communication style (verbal/written)
- Basic knowledge of data privacy regulations (HIPAA/FERPA)