Job Description
Join our dynamic team as an Entry-Level Office Assistant and kickstart your administrative career in Jacksonville's thriving business district. We're seeking a proactive, detail-oriented professional to support daily office operations while growing with our expanding organization. This role offers comprehensive training and clear pathways for advancement into senior administrative positions.
Responsibilities
- Manage incoming communications (calls, emails, correspondence) with professionalism and accuracy
- Maintain digital and physical filing systems for critical company documents
- Coordinate calendars, meetings, and travel arrangements for department staff
- Process invoices, expense reports, and purchase orders with precision
- Support onboarding through new hire orientation and equipment setup
- Assist with office supply inventory management and vendor coordination
- Prepare routine reports and presentations using Microsoft Office Suite
- Contribute to a positive, collaborative team environment
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, copiers)
- Professional demeanor with customer service mindset
- Eagerness to learn new systems and processes