Job Description
Join our dynamic team as an Entry-Level Data Entry Receptionist and launch your administrative career in Jacksonville's thriving business district. We're seeking detail-oriented professionals to manage critical front-design operations while ensuring seamless data integrity across our systems. This hybrid role combines client-facing reception duties with backend data management, offering comprehensive training for motivated candidates. Enjoy competitive benefits, flexible scheduling, and growth opportunities within a supportive environment.
Responsibilities
- Accurately input and maintain client records, inventory data, and transaction logs in proprietary CRM systems
- Manage multi-line phone systems, screen calls, and route inquiries to appropriate departments
- Process incoming/outgoing mail, packages, and digital communications with meticulous attention to detail
- Coordinate meeting schedules, conference room bookings, and office logistics for 50+ employees
- Assist with document preparation, filing, and maintaining organized physical/digital archives
- Support HR initiatives by onboarding paperwork processing and employee data updates
- Collaborate with IT department on system troubleshooting and data security protocols
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 40 WPM typing speed with 98% accuracy in data entry assessments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Exceptional verbal/written communication skills with professional phone etiquette
- Strong organizational abilities with proven attention to detail
- Ability to multitask in fast-paced environment while maintaining confidentiality
- Basic knowledge of data privacy regulations (FERPA, HIPAA compliance training provided)
- Positive attitude and willingness to learn proprietary software systems