Job Description
Join our dynamic team as an Entry-Level Receptionist and kickstart your administrative career in the heart of New York City! We're seeking a polished and energetic professional to serve as the first point of contact for our clients and visitors. This immediate-hiring opportunity offers comprehensive training, career growth potential, and a collaborative work environment in a prestigious downtown location.
As the face of our organization, you'll play a crucial role in delivering exceptional client experiences while supporting daily office operations. We value initiative, professionalism, and a willingness to learn – no prior experience required!
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Greet and screen all visitors with exceptional customer service etiquette
- Coordinate mail distribution, package shipments, and office supply inventory
- Maintain accurate visitor logs and issue security badges as required
- Support calendar management for executive team scheduling
- Assist with basic office administrative tasks including document scanning/filing
- Coordinate meeting room bookings and ensure event readiness
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficient in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and interpersonal skills
- Strong organizational abilities with attention to detail
- Ability to maintain professional demeanor in fast-paced environments
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Valid work authorization for US employment
- Willingness to work flexible hours including occasional overtime