Job Description
Join our dynamic team as an Entry-Level Data Entry Receptionist and kickstart your administrative career! No experience required – we provide comprehensive training to help you succeed. Perfect for detail-oriented individuals eager to master data management and customer service excellence in Portland's thriving business district. Enjoy a supportive environment with growth opportunities into senior roles.
Responsibilities
- Accurately input, update, and maintain data in company databases and CRM systems
- Manage multi-line phone system, screen calls, and route inquiries to appropriate departments
- Greet visitors professionally, provide administrative support, and coordinate meeting schedules
- Process incoming/outgoing mail, packages, and office supplies inventory
- Perform document scanning, filing, and digital record-keeping with strict confidentiality protocols
- Assist with basic bookkeeping tasks including invoice processing and expense tracking
- Support HR initiatives by coordinating onboarding paperwork and new hire orientation
Qualifications
- High school diploma or equivalent (GED accepted)
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Minimum 40 WPM typing speed with 95% accuracy requirement
- Exceptional verbal communication and active listening skills
- Strong organizational abilities with attention to detail
- Ability to multitask in fast-paced environment
- Professional demeanor and customer-first mindset
- Eagerness to learn new systems and procedures