Job Description
We are seeking a motivated and detail-oriented Entry Level Administrative Assistant to join our dynamic team in San Jose, CA. This is an immediate hiring opportunity for a self-starter looking to launch a successful career in corporate administration. If you possess strong organizational skills and a professional demeanor, we want to meet you.
As a vital part of our operations, you will assist with daily office functions, coordinate schedules, and ensure our team runs smoothly. We offer a collaborative environment, comprehensive training, and a clear path for career advancement.
Responsibilities
- Manage Incoming Communications: Screen and route emails and phone calls efficiently while maintaining a professional tone.
- Schedule Management: Coordinate calendars, book meeting rooms, and prepare agendas for internal and external stakeholders.
- Data Entry & Record Keeping: Maintain accurate digital and physical records, including filing systems and databases.
- Office Operations: Order and manage office supplies, and assist in maintaining a clean and organized workspace.
- Event Coordination: Support the planning and execution of company events, meetings, and team-building activities.
- Customer Support: Provide general support to visitors and staff, answering inquiries and directing them appropriately.
Qualifications
- Education: High school diploma or GED required; associate's degree preferred.
- Experience: Previous administrative experience is a plus, but we are willing to train the right candidate for this entry-level role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Soft Skills: Proactive attitude, problem-solving abilities, and a team-oriented mindset.