Job Description
We are seeking a motivated and organized Administrative Assistant to join our dynamic team in Portland, Oregon. This is an excellent opportunity for recent graduates or individuals looking to start their career in office administration. No prior experience is required; we provide comprehensive paid training to help you succeed.
As a key member of our support staff, you will ensure our operations run efficiently and our team remains productive. We value reliability, a positive attitude, and a strong desire to learn.
Key Responsibilities:
- Reception & Greeting: Welcome visitors and clients with a professional demeanor, directing them to the appropriate personnel.
- Communication Management: Screen and redirect incoming phone calls and emails, taking accurate messages when necessary.
- Office Operations: Maintain the cleanliness and organization of the reception area and common spaces.
- Data Entry: Perform accurate data entry tasks and update our internal databases with new information.
- Document Preparation: Assist in drafting, formatting, and distributing internal memos and reports.
- Scheduling: Support the team by scheduling meetings, coordinating calendars, and preparing meeting materials.
- Supply Management: Monitor office supply levels and process orders for new materials.
Responsibilities
- Greet visitors and direct them appropriately while maintaining a professional reception area.
- Manage and distribute incoming emails, phone calls, and mail in a timely manner.
- Assist in the preparation of reports, presentations, and meeting agendas.
- Organize and maintain digital and physical filing systems.
- Schedule appointments and coordinate internal meetings.
- Order and maintain office supplies and inventory.
- Perform basic data entry and research tasks as needed.
Qualifications
- High school diploma or GED is required.
- Basic computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong verbal and written communication skills.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- A professional, friendly, and positive attitude.
- Reliable attendance and punctuality.