Job Description
We are seeking a motivated and organized Entry-Level Administrative Assistant to join our dynamic team in the heart of Philadelphia. If you are looking to launch a career in office administration and possess a positive attitude, we want to hear from you!
As an Administrative Assistant, you will be the backbone of our daily operations. We pride ourselves on a collaborative work environment and offer comprehensive training for all new hires, ensuring you have the tools you need to succeed. If you have a keen eye for detail and a passion for organization, this is the perfect opportunity for you.
Why Join Us?
- Competitive entry-level salary with annual performance reviews.
- Comprehensive health, dental, and vision insurance.
- Paid time off and holiday benefits.
- Career growth opportunities within the company.
- Modern office setting in Center City Philadelphia.
Responsibilities
- Manage incoming communications, including answering phones, responding to emails, and sorting incoming mail.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Coordinate schedules and arrange meetings, including booking conference rooms and preparing agendas.
- Assist in the preparation of reports, presentations, and general office documents.
- Handle basic accounting tasks such as processing invoices, expense reports, and maintaining petty cash.
- Maintain office supplies inventory and coordinate with vendors for restocking.
- Greet visitors and provide general support to the executive team.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail with the ability to multitask in a fast-paced environment.
- Excellent verbal and written communication skills.
- Proven ability to work independently and as part of a team.
- Professional demeanor and a customer-service-oriented mindset.