Job Description
Are you a highly organized individual looking to launch a rewarding career in Office Support? Summit Operations Group is seeking a dedicated Entry Level Administrative Assistant to join our growing team in the heart of Tucson, Arizona. In this pivotal role, you will play a key part in ensuring our daily operations run smoothly, supporting our leadership team, and providing exceptional service to our clients.
We offer a dynamic work environment where you can learn from the best, develop your skills, and grow professionally. If you are proactive, detail-oriented, and eager to contribute to a professional team, we want to hear from you.
Responsibilities
- General Office Management: Oversee daily administrative functions, including answering multi-line phones, managing incoming and outgoing mail, and greeting visitors in a professional manner.
- Scheduling & Coordination: Manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials and agendas.
- Data Entry & Records Management: Maintain accurate and up-to-date digital and physical filing systems, perform data entry tasks with high precision, and ensure confidentiality of sensitive information.
- Communication Support: Draft, proofread, and distribute professional correspondence, including emails, memos, and internal reports.
- Vendor & Supply Management: Monitor office inventory, order and track office supplies, and manage relationships with external vendors.
- Project Assistance: Support various administrative projects as assigned by management, ensuring deadlines are met efficiently.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or coursework in Business Administration is a plus.
- Experience: No prior professional experience required; we value potential and teachability.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software is preferred.
- Soft Skills: Exceptional organizational skills, strong attention to detail, and the ability to prioritize tasks in a fast-paced environment.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Interpersonal: Ability to work independently as well as part of a collaborative team.