Job Description
Are you seeking a stable administrative career without the barrier of prior experience? Apex Administrative Services is currently hiring a Local Administrative Assistant for our San Jose location. We pride ourselves on offering a flexible schedule and a comprehensive training program designed to help you succeed from day one.
Our ideal candidate is organized, eager to learn, and ready to contribute to a high-performing team. Whether you are a recent graduate looking to start your career or an experienced professional seeking a change, we value your potential over your resume.
Responsibilities
- Manage Communications: Handle incoming emails, phone calls, and correspondence professionally and efficiently.
- Scheduling: Coordinate meetings, appointments, and travel arrangements for the executive team.
- Data Entry: Maintain accurate digital and physical records, filing systems, and databases.
- Office Support: Assist with inventory management, supply ordering, and general office upkeep.
- Document Preparation: Create reports, presentations, and memos using Microsoft Office Suite.
- Customer Service: Greet visitors and provide exceptional service to clients and vendors.
Qualifications
- Education: High school diploma or GED required.
- Experience: No prior administrative experience required; on-the-job training provided.
- Skills: Basic proficiency in Microsoft Word, Excel, and Outlook.
- Soft Skills: Strong attention to detail and excellent organizational abilities.
- Availability: Ability to work a flexible schedule including some evenings or weekends if needed.
- Communication: Clear verbal and written communication skills in English.