Job Description
Are you a highly organized and motivated professional looking to launch your career in a dynamic corporate environment? Apex Business Solutions is seeking a driven Entry Level Administrative Assistant to join our growing team in New York City. We offer comprehensive training, a supportive culture, and clear pathways for professional advancement.
In this pivotal role, you will be the backbone of our daily operations, ensuring our team runs efficiently and our clients receive top-tier service. We are looking for candidates who are eager to learn, possess a sharp attention to detail, and thrive in a fast-paced setting.
Why Join Us?
- Competitive entry-level salary ($22 - $28/hour).
- Comprehensive on-the-job training and mentorship program.
- Opportunity for rapid career growth within the company.
- Modern office environment in the heart of Manhattan.
Apply today to start your journey with Apex Business Solutions!
Responsibilities
- Manage and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely and professional responses.
- Coordinate and schedule internal meetings, client appointments, and travel arrangements using digital calendar tools.
- Maintain accurate and organized digital and physical filing systems for company records and client documents.
- Prepare and format reports, presentations, and correspondence using Microsoft Office Suite and Google Workspace.
- Assist in data entry tasks and the maintenance of the company CRM database.
- Support the executive team with general office management, including inventory tracking and vendor relations.
- Act as the first point of contact for visitors and callers, maintaining a welcoming and professional reception area.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Previous administrative experience is a plus, but we are willing to train motivated candidates with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills with a professional phone demeanor.
- Strong time management skills with the ability to multitask in a fast-paced environment.
- Attention to detail and the ability to handle sensitive information with confidentiality.
- Valid driver’s license and reliable transportation (optional but recommended).