Job Description
We are seeking a highly organized and motivated Entry Level Administrative Assistant to join our dynamic team in Jacksonville, Florida. This is an immediate opening for a dedicated professional who thrives in a fast-paced environment and is eager to launch their career in administrative support. You will play a crucial role in ensuring our daily operations run smoothly while developing valuable professional skills.
Why Join Us?
- Immediate start date available.
- Comprehensive training and mentorship program.
- Opportunity for rapid career advancement within a growing organization.
- Supportive and collaborative work culture.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings and appointments while minimizing conflicts.
- Screen and redirect incoming phone calls and emails, ensuring accurate and timely communication.
- Prepare and distribute meeting minutes, agendas, and internal correspondence.
- Maintain accurate and organized digital and physical filing systems for easy information retrieval.
- Assist with data entry tasks, expense reporting, and general office supply management.
- Coordinate travel arrangements, including flights, hotels, and itineraries.
- Act as the primary point of contact for visitors and clients, providing exceptional customer service.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to multitask effectively in a high-volume office environment.
- Basic understanding of office procedures and business etiquette.
- Proactive problem-solving attitude and reliability.