Job Description
Are you looking for a rewarding weekend opportunity in Chicago, IL?
Apex Corporate Solutions is currently seeking a highly organized and proactive Administrative Assistant to join our team. This is an Immediate Hiring position designed for individuals who thrive in a fast-paced environment and excel at managing multiple priorities. We are proud to offer this role with flexibility for candidates in the Chicago, IL area or remotely in California.
In this pivotal role, you will serve as the first point of contact for our clients and staff, ensuring smooth daily operations. You will have the chance to utilize your organizational skills in a supportive culture that values efficiency and professionalism.
Why Join Us?
- Immediate start date available.
- Competitive hourly wage ($22 - $28).
- Weekend flexibility for a better work-life balance.
- Opportunity for growth within a leading administrative services firm.
Responsibilities
- Front Desk Management: Greet visitors and clients with a professional demeanor, answer multi-line phones, and direct inquiries to the appropriate departments efficiently.
- Calendar Management: Schedule appointments, coordinate meetings, and manage email calendars for executive staff to ensure optimal time utilization.
- Document Control: Prepare, proofread, and distribute internal memos, reports, and correspondence with a high degree of accuracy.
- Data Entry & Filing: Maintain accurate digital and physical filing systems, including database updates and document archiving.
- Vendor Liaison: Handle incoming mail, process invoices, and assist with basic purchasing requests as needed.
- Event Coordination: Assist in organizing and preparing for weekend corporate events or team-building activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or receptionist role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable learning new software quickly.
- Availability: Must be available to work weekends (Saturday and/or Sunday).
- Communication: Excellent verbal and written communication skills with a polished, professional phone manner.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively in a busy environment.