Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our thriving team in Jacksonville, FL. If you are a detail-oriented professional looking for urgent hiring opportunities in office support, we want to hear from you. In this role, you will play a crucial part in ensuring our office runs smoothly, supporting senior management, and creating a positive environment for our clients and employees.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for career growth within a stable organization.
- Modern, collaborative work environment.
Key Responsibilities:
Responsibilities
- Manage front desk operations and greet visitors with a professional and welcoming demeanor.
- Handle all incoming and outgoing communications, including email, phone, and mail.
- Prepare and organize meeting agendas, take detailed minutes, and coordinate travel itineraries.
- Assist with data entry, database management, and maintaining accurate digital and physical records.
- Coordinate office events, appointments, and logistics for team meetings.
- Process invoices, expense reports, and perform general accounting support as needed.
- Support the management team with ad-hoc projects and administrative tasks.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Excellent verbal and written communication abilities.
- Professional demeanor and strong problem-solving skills.