Job Description
We are seeking a highly motivated and organized Entry Level Administrative Assistant to join our dynamic team in Indianapolis. In this pivotal role, you will be the backbone of our daily operations, ensuring that our office runs efficiently and our team has the support they need to succeed. This is an excellent opportunity for recent graduates or individuals looking to launch a career in a corporate environment.
At Apex Operations Solutions, we value professional growth and provide comprehensive training to help you develop essential business skills. You will work closely with department heads to manage schedules, coordinate communications, and maintain our critical filing systems.
Responsibilities
- Communication Management: Handle incoming calls and emails with professionalism, directing inquiries to the appropriate team members.
- Data Entry & Organization: Maintain accurate digital and physical records, ensuring all documents are filed correctly and accessible.
- Scheduling: Assist in managing calendars, booking meeting rooms, and coordinating travel arrangements for staff.
- Document Preparation: Create, format, and edit presentations, reports, and correspondence using Microsoft Office Suite.
- Inventory Control: Assist in tracking office supplies and inventory levels, placing orders as needed.
- Client Support: Greet visitors and provide general support to ensure a welcoming and organized office environment.
- Ad-Hoc Projects: Support the team with various special projects and administrative tasks as assigned.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or certification in Business Administration is a plus.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a focus on clarity and tone.
- Detail-Oriented: Strong ability to focus on details while multitasking in a fast-paced setting.
- Interpersonal: Ability to work collaboratively in a team environment and interact professionally with clients and vendors.
- Reliability: Punctual, dependable, and eager to learn new processes and software.