Job Description
We are seeking a highly motivated and organized Entry Level Administrative Assistant to join our growing team in Indianapolis, IN. This is an excellent opportunity for recent graduates or professionals looking to launch their career in a dynamic corporate environment. At Meridian Office Solutions, we pride ourselves on fostering a culture of growth and excellence.
In this role, you will play a crucial role in ensuring our operations run smoothly. You will be the face of our company, handling front-office duties and supporting senior management with essential administrative tasks. If you have a keen eye for detail and a passion for organization, we want to hear from you.
Responsibilities
- Manage Communications: Greet visitors and answer multi-line phone systems professionally, routing calls and taking detailed messages.
- Data Management: Perform accurate data entry, maintain updated databases, and organize both digital and physical filing systems.
- Scheduling: Schedule and coordinate meetings, appointments, and travel arrangements for executives using calendar management tools.
- Document Preparation: Create, edit, and format presentations, reports, and correspondence using Microsoft Office Suite.
- Office Support: Order and maintain office supplies, manage inventory, and assist with basic accounting or expense tracking.
- Project Assistance: Support various department initiatives by conducting research and compiling data for team projects.
Qualifications
- Education: High school diploma or GED required; Bachelor’s degree preferred.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Strong verbal and written communication skills with a professional telephone manner.
- Organization: Exceptional organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Attention to Detail: Demonstrated ability to maintain accuracy in data entry and document formatting.
- Interpersonal Skills: Ability to work independently and collaboratively with a diverse team.