Job Description
Are you ready to launch a rewarding career in administrative support? Coastal Administrative Services is currently seeking a dedicated and proactive Entry Level Administrative Assistant to join our growing team in Virginia Beach. We pride ourselves on our culture of growth, and we provide comprehensive on-the-job training for all new hires. If you possess a strong work ethic and a desire to learn, we want to hear from you.
As an integral part of our operations, you will be the backbone of our daily office functions, ensuring efficiency and professionalism in every interaction. We are looking for someone who thrives in a dynamic environment and is eager to develop their skills in a supportive setting.
Responsibilities
- Manage and organize daily office operations, including scheduling appointments and calendar management.
- Process incoming and outgoing communications, including emails and phone inquiries, with a focus on client satisfaction.
- Maintain accurate digital and physical filing systems to ensure easy information retrieval and data security.
- Prepare, edit, and format business documents, reports, and presentations using Microsoft Office Suite.
- Assist the management team with data entry, basic research tasks, and inventory tracking.
- Coordinate meetings and events, ensuring all materials are ready and logistics are seamless.
- Greet visitors and provide exceptional front-desk support and customer service.
Qualifications
- High school diploma or GED is required; some college coursework in business or administration is a plus.
- Basic computer proficiency in Microsoft Office (Word, Excel, Outlook) is preferred.
- Strong attention to detail and excellent organizational skills are essential.
- Ability to communicate clearly and professionally in both written and verbal formats.
- Willingness to learn and adapt quickly in a fast-paced, team-oriented environment.
- Reliable transportation is preferred.