Job Description
Are you a highly organized professional seeking a stable role with the financial benefits of weekly pay? Horizon Executive Staffing is currently seeking a dedicated Administrative Assistant to join our dynamic team in the heart of San Francisco, CA. We pride ourselves on providing a premium work environment where your organizational skills are valued and your time is respected.
In this role, you will serve as the vital link between our leadership team and our clients, ensuring seamless daily operations. If you thrive in a fast-paced office setting and are looking for a rewarding opportunity with immediate impact, we want to hear from you.
Why Join Us?
- Weekly Pay Cycle: Get paid every week for your hard work.
- Premium Compensation: Competitive hourly rates in the San Francisco market.
- Growth Opportunities: A pathway to professional development within a reputable firm.
Responsibilities
- Manage Complex Schedules: Coordinate and maintain executive calendars, scheduling meetings, appointments, and travel arrangements with precision.
- Office Operations: Oversee daily office functions, including managing incoming mail, handling correspondence, and maintaining office supplies inventory.
- Data Management: Perform accurate data entry and maintain organized digital and physical filing systems for critical documents.
- Client Relations: Serve as the primary point of contact for visitors and clients, ensuring a professional and welcoming reception area experience.
- Meeting Support: Prepare meeting agendas, take detailed minutes, and distribute action items to stakeholders promptly.
- Project Coordination: Assist in the planning and execution of internal events and administrative projects as needed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Proven experience as an Administrative Assistant or in an office support role (1-3 years preferred).
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software.
- Communication: Excellent verbal and written communication skills with a professional and polished tone.
- Organization: Exceptional attention to detail and the ability to multitask effectively in a high-volume environment.
- Availability: Ability to work a flexible schedule, including occasional weekends or evenings as required by business needs.