Job Description
Join our dynamic team in Oakland as an Entry Level Administrative Assistant and kickstart your career in a supportive, growth-oriented environment. We're seeking motivated individuals with strong organizational skills to provide essential office support and contribute to our daily operations. This full-time position offers immediate start with comprehensive training and opportunities for professional development.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with strict confidentiality
- Assist with office supply inventory management and procurement
- Support event planning and logistics for internal meetings
- Perform data entry and basic bookkeeping tasks
Qualifications
- High school diploma or equivalent; college degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask and prioritize in a fast-paced setting
- Basic knowledge of office equipment (copiers, scanners, printers)
- Professional demeanor and customer service orientation