Job Description
Are you seeking an Entry Level Administrative Assistant position with a company that values growth and flexibility? Apex Business Solutions is currently looking for a highly organized and proactive individual to join our dynamic team in Portland, OR.
We offer a flexible schedule and a supportive environment perfect for launching your career in administrative services. If you have a knack for organization and excellent communication skills, we want to hear from you.
Why Join Us?
- Competitive pay and benefits package.
- Flexible working hours tailored to your lifestyle.
- Comprehensive training for entry-level candidates.
- Career growth opportunities within the organization.
Responsibilities
- Manage Incoming Communications: Answer phones, screen calls, and manage emails professionally to ensure no inquiries are missed.
- Schedule Coordination: Maintain calendars, schedule appointments, and arrange meetings for executives and team members.
- Document Management: Prepare, organize, and file confidential documents accurately using digital and physical systems.
- Data Entry: Input and update information into databases, spreadsheets, and CRM systems with a high degree of accuracy.
- Office Support: Order office supplies, manage inventory, and assist in maintaining a clean and organized workspace.
- Customer Relations: Greet visitors and clients, providing exceptional customer service and directing them to the appropriate personnel.
- Travel Arrangements: Assist in booking travel itineraries, including flights, hotels, and ground transportation.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or coursework in Business Administration preferred.
- Experience: No prior professional experience required; Entry Level candidates are encouraged to apply.
- Computer Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
- Integrity: Ability to handle sensitive information with strict confidentiality.
- Flexibility: Willingness to adapt to changing priorities and a flexible work schedule.