Job Description
Are you looking to kickstart your career in the heart of New York? Apex Operations Solutions is seeking a highly organized and proactive Entry Level Administrative Assistant to join our dynamic team. We pride ourselves on offering a flexible schedule that allows you to balance your work and personal life while building a successful career.
As an entry-level professional in our office, you will gain invaluable experience in corporate operations while supporting our senior management team with essential daily tasks. This is an excellent opportunity for recent graduates or individuals seeking a stable, rewarding role in a professional environment.
Responsibilities
- Manage high-volume incoming communications, including phone calls, emails, and inquiries, with a professional and friendly demeanor.
- Perform accurate data entry and maintain up-to-date digital and physical filing systems.
- Coordinate schedules, arrange meetings, and handle travel logistics for team members.
- Prepare, proofread, and distribute internal memos, reports, and correspondence.
- Assist with basic accounting tasks such as expense reports and invoicing.
- Greet visitors and ensure the reception area is tidy and organized at all times.
- Collaborate with cross-functional teams to ensure smooth office operations.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail and organizational skills.
- Excellent verbal and written communication abilities.
- Ability to work independently and manage time effectively.
- Previous experience in an administrative role is a plus but not required.