Job Description
Join a dynamic team in the heart of New York as an Entry-Level Administrative Assistant. We are looking for a highly organized and motivated individual to support our daily operations with a flexible schedule that suits your lifestyle. This is an excellent opportunity for recent graduates or career changers looking to launch their career in a corporate environment.
As part of our administrative team, you will play a pivotal role in ensuring our office runs smoothly and efficiently. We value professional growth and offer comprehensive training to help you succeed.
Responsibilities
- Manage Incoming Communications: Handle incoming emails, phone calls, and mail with a professional and courteous demeanor.
- Schedule Management: Coordinate calendars, schedule meetings, and manage appointments to ensure optimal time management for the executive team.
- Data Entry & Record Keeping: Maintain accurate and up-to-date digital and physical records, including filing systems and databases.
- Office Support: Assist with office supply management, prepare meeting rooms, and support general administrative tasks as needed.
- Customer Service: Serve as the first point of contact for visitors and clients, providing excellent service and directing inquiries appropriately.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: No prior professional experience required; entry-level candidates are encouraged to apply.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
- Communication: Strong written and verbal communication skills with a professional phone voice.
- Organization: Exceptional attention to detail and the ability to multitask in a fast-paced environment.