Job Description
Are you a highly organized and detail-oriented professional looking for a rewarding career in Las Vegas? Apex Corporate Solutions is currently seeking a dedicated Administrative Assistant to join our dynamic team.
In this pivotal role, you will provide essential support to our executive leadership, ensuring seamless daily operations and fostering a productive work environment. We pride ourselves on a collaborative culture and offer a competitive benefits package, including health insurance, paid time off, and clear pathways for professional advancement.
Why Apply?
- Competitive salary range ($45k - $60k)
- Comprehensive health and dental benefits
- Retirement savings plan (401k) with company match
- Professional development and training programs
- Modern, smoke-free office environment
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives with precision.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders; draft and proofread professional correspondence, memos, and presentations.
- Document Management: Maintain organized digital and physical filing systems; prepare reports, contracts, and agendas for board meetings.
- Office Operations: Oversee incoming and outgoing mail, manage office supplies, and handle vendor relationships to ensure smooth daily operations.
- Event Coordination: Plan and execute company events, team-building activities, and client meetings, ensuring all logistical details are executed flawlessly.
- Data Entry & Analysis: Input and update data into CRM and database systems; generate weekly and monthly performance reports.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum of 3 years of experience in an administrative or office support role.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software (e.g., Salesforce, HubSpot).
- Organizational Skills: Exceptional attention to detail with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Communication: Strong verbal and written communication skills with a professional and polished demeanor.
- Interpersonal: Ability to work collaboratively with cross-functional teams and maintain a positive, customer-service-oriented attitude.