Job Description
Join CityLink Solutions as an Entry Level Administrative Assistant and kickstart your career in a dynamic, supportive environment. We're seeking organized, detail-oriented individuals to support our operations with flexible scheduling options. Perfect for students or career changers, this role offers hands-on experience in office administration while maintaining a healthy work-life balance.
Our Portland-based team thrives on collaboration and innovation. You'll gain exposure to essential business operations, build professional skills, and contribute to meaningful projects—all within a part-time framework designed to accommodate your lifestyle. If you're ready to grow with a forward-thinking company, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings using digital tools
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute documents, reports, and correspondence
- Maintain organized filing systems (digital and physical) for records and documents
- Assist with basic data entry and record-keeping tasks
- Support office inventory management and supply procurement
- Coordinate travel arrangements and logistics for staff as needed
- Perform general clerical duties including photocopying, scanning, and mail processing
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment and procedures
- Flexibility to work varied hours including occasional evenings