Job Description
Join our dynamic team at Apex Business Solutions as an Entry-Level Administrative Assistant with flexible scheduling options! We're seeking organized professionals to support our fast-paced operations in Chicago. Enjoy a hybrid work model with core hours (9 AM - 3 PM) and flexible morning/evening options. This role offers comprehensive training, career growth opportunities, and a collaborative environment perfect for launching your administrative career.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) with professionalism
- Prepare and distribute correspondence, reports, and presentations
- Maintain digital and physical filing systems with precision
- Assist with onboarding processes and new hire coordination
- Support department heads with ad-hoc administrative tasks
- Coordinate office supplies inventory and vendor relationships
Qualifications
- High school diploma or equivalent (college degree preferred)
- 1-2 years of administrative experience or internship
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Proactive problem-solving approach
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities