Job Description
Are you a highly organized individual looking to launch your career in administrative support? Horizon Operations is currently seeking an enthusiastic and proactive Entry-Level Administrative Assistant to join our dynamic team in Chicago. We pride ourselves on offering a flexible schedule that accommodates your lifestyle, making this an ideal opportunity for students or professionals seeking a better work-life balance.
In this role, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow. We are looking for someone who is eager to learn, detail-oriented, and ready to contribute to a fast-paced environment.
Responsibilities
- Manage incoming communications, including emails, phone calls, and inquiries, ensuring prompt and professional responses.
- Schedule and coordinate meetings, appointments, and travel arrangements for the executive team.
- Prepare, organize, and maintain accurate digital and physical files, reports, and presentations.
- Perform data entry tasks with a high degree of accuracy and update databases as needed.
- Greet visitors and provide general administrative support to ensure a welcoming office environment.
- Assist with basic research and project coordination to support departmental goals.
Qualifications
- High school diploma or equivalent (Bachelor’s degree preferred but not required for entry-level candidates).
- Strong organizational skills and the ability to multitask effectively in a busy setting.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- A positive attitude and willingness to learn new administrative tools and procedures.