Job Description
We are seeking a highly motivated Entry Level Administrative Assistant to join our dynamic team in Indianapolis. If you are looking for a role with a flexible schedule and a clear pathway for professional growth, this is the perfect opportunity for you. You will be responsible for ensuring our office operations run smoothly while providing top-tier support to our management team.
At IndyAdmin Support Services, we pride ourselves on our collaborative culture and commitment to employee development. This position offers a chance to gain valuable experience in a corporate setting without requiring prior years of experience.
Responsibilities
- Schedule Management: Coordinate and manage calendars, book conference rooms, and arrange travel itineraries for executives.
- Communication Hub: Screen and direct phone calls, manage email correspondence, and respond to client inquiries in a professional manner.
- Document Preparation: Prepare and edit presentations, reports, and internal documents using Microsoft Office Suite.
- Data Entry & Records: Maintain accurate digital and physical records, including filing systems and databases.
- Office Operations: Order and restock office supplies, manage inventory, and assist with basic accounting tasks.
- Event Coordination: Assist in organizing company events, meetings, and team-building activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred but not mandatory.
- Technical Skills: Proficient in Microsoft Word, Excel, Outlook, and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional tone.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Attitude: Self-motivated, eager to learn, and able to work independently or as part of a team.
- Schedule Flexibility: Ability to adapt to a flexible work schedule, including occasional evenings or weekends.