Job Description
Join Austin's fastest-growing tech hub as an Entry-Level Administrative Assistant with Austin Innovations Group! We're seeking a proactive multitasker to support our dynamic team with flexible scheduling options (20-30 hours/week). Perfect for students or career-changers seeking work-life balance, this hybrid role combines remote flexibility with in-office collaboration at our downtown Austin headquarters. Enjoy competitive pay, comprehensive training, and a culture that values growth and innovation.
Why Austin Innovations Group? We invest in our people! Beyond competitive compensation, you'll gain exposure to cutting-edge projects, mentorship opportunities, and a supportive environment where your organizational skills shine. Ready to launch your administrative career with flexibility and purpose?
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Process incoming communications (calls, emails, mail) with professional etiquette
- Maintain digital filing systems and ensure document organization/retrieval
- Assist with onboarding tasks including new hire paperwork and equipment setup
- Coordinate office events, meetings, and catering logistics
- Support departmental projects through data entry and report compilation
- Act as first point of contact for visitors and internal stakeholders
Qualifications
- High school diploma or equivalent; college degree preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time-management and prioritization skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with attention to detail
- Previous internship or volunteer experience in administrative roles