Job Description
Are you organized, detail-oriented, and looking to kickstart your career in corporate administration? Horizon Administrative Services is currently hiring a dynamic Entry Level Administrative Assistant to join our growing team in El Paso, TX. We pride ourselves on fostering a collaborative environment where entry-level professionals can develop their skills and advance their careers.
In this role, you will play a crucial part in keeping our operations running smoothly. You will work closely with management to handle daily office tasks, manage communications, and ensure our clients receive the highest level of support. We offer competitive pay, comprehensive training, and a clear path for professional growth.
Responsibilities
- Schedule Management: Manage and coordinate complex calendars, including scheduling appointments, meetings, and travel arrangements.
- Communication Hub: Serve as the first point of contact for incoming calls and emails, professionally redirecting inquiries to the appropriate team members.
- Document Control: Draft, proofread, and distribute internal memos, reports, and correspondence with a high degree of accuracy.
- Data Management: Maintain and organize digital and physical filing systems, ensuring data integrity and easy retrieval.
- Event Coordination: Assist in organizing company events, conferences, and team-building activities.
- Office Operations: Order office supplies, manage inventory, and ensure the reception area is welcoming and well-maintained.
- Project Support: Assist various departments with ad-hoc projects and administrative tasks to support broader business objectives.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: No prior professional experience required; however, internship or academic project experience is highly valued.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
- Soft Skills: Proactive attitude, problem-solving abilities, and a team-oriented mindset.
- Availability: Must be able to work full-time hours (typically 9:00 AM - 5:00 PM) with occasional flexibility.