Job Description
Join our dynamic team as an Entry-Level Administrative Assistant specializing in data management. Perfect for career starters with strong organizational skills, this role supports critical municipal operations while offering growth opportunities in administrative excellence. Enjoy competitive benefits, professional development, and the chance to make tangible impacts in Philadelphia's public sector.
Responsibilities
- Accurately input, update, and maintain confidential databases using specialized software
- Manage digital filing systems with meticulous attention to detail
- Process and verify incoming forms, documents, and records
- Support departmental reporting through data compilation and analysis
- Coordinate office communications and scheduling for 5+ team members
- Assist with document preparation, scanning, and archiving
- Perform quality checks on all data entries to ensure 99.9% accuracy
Qualifications
- High school diploma or equivalent (college coursework preferred)
- Minimum 40 WPM typing speed with 98% accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Experience with data entry systems (e.g., Salesforce, QuickBooks)
- Exceptional organizational and time-management skills
- Ability to handle confidential information with discretion
- Strong written and verbal communication abilities
- US citizenship or legal work authorization required