Job Description
Apex Professional Services is seeking a highly motivated Entry-Level Administrative Assistant and Data Entry Specialist to join our growing team in Indianapolis. We pride ourselves on fostering a collaborative and supportive work environment where individuals can build a successful career from the ground up. This is an excellent opportunity for recent graduates or those looking to enter the administrative field with no prior experience required.
In this pivotal role, you will be the backbone of our daily operations, ensuring that our data is accurate, our schedules are organized, and our clients receive top-tier support. We provide comprehensive training to ensure you feel confident and prepared to excel in your new position.
Responsibilities
- Perform accurate and high-volume data entry into our proprietary software systems with a focus on speed and precision.
- Maintain and organize physical and digital filing systems to ensure easy access to critical documents.
- Assist in the preparation and formatting of reports, spreadsheets, and correspondence using Microsoft Office Suite.
- Answer and screen incoming calls, route messages, and greet visitors with a professional and welcoming demeanor.
- Handle incoming and outgoing mail, including scanning, sorting, and distributing documents.
- Support the team with scheduling appointments, coordinating meetings, and managing calendars.
- Perform light bookkeeping tasks, such as expense reporting and verifying invoice accuracy.
Qualifications
- High school diploma or equivalent is required; no prior experience necessary.
- Basic computer literacy and proficiency in Microsoft Word, Excel, and Outlook.
- Strong typing speed and accuracy (minimum 40 WPM).
- Excellent attention to detail and organizational skills.
- Ability to work independently as well as part of a team in a fast-paced office environment.
- Reliable internet connection and a dedicated workspace (if applicable to hybrid role).
- Strong verbal and written communication skills.